Find your utilization rate and what the gap is worth
Enter your team size, capacity and billable hours, your rate and a target. Get your utilization rate, the monthly billing and the revenue between you and the target. Free, no account.
Your utilization rate
Example inputs, pre-filled so you can see how it works. They are not typical hours, rates or targets: replace every number with your own.
24 billable of 40 working hours is 60.0% utilization. At $85 an hour that bills $26,499.60 a month. Reaching 70% would bill $30,916.20, which is $4,416.60 more.
- Utilization: 24 ÷ 40 hours = 60.0%
- Billed: 3 people × 24 hours × 4.33 weeks × $85 = $26,499.60
- At your target: 3 × 40 × 4.33 × 70% × $85 = $30,916.20
If billable hours moved
| Case | Utilization | Billed a month |
|---|---|---|
| -10 points | 50.0% | $22,083 |
| Your hours | 60.0% | $26,499.60 |
| +10 points | 70.0% | $30,916.20 |
Copy the numbers
This is arithmetic on the numbers you enter. It does not say what utilization is right for an agency: your target is yours, and some time should go to selling, learning and rest. It treats every billable hour as billed at one rate and every person as having the same hours.
How utilization is worked out
Utilization is the billable hours divided by the working hours. A person with 40 working hours and 24 billable ones is at 60%. Multiplying the billable hours by the weeks in a month and the rate gives the monthly billing, and doing the same at your target shows what the gap is worth. Time spent winning clients, managing and training is real work that is not billable, so a target of 100% is rarely the aim.
- Use timesheet hours, not guesses.
- Set your own target and revisit it as the team changes.
- A gap can be closed with more clients, a higher rate or less unbilled work: try each.
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Questions
Billable hours divided by working hours, per person or for the whole team. Use timesheet hours.
That is your decision: we do not state a standard. Enter your own target.
A month has about four and a third weeks. It is an assumption you can change, for example for holidays.
No. It fills templates with what you type and makes no network calls.
No. The result is written when the page is served and not saved.
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