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Email warm-up schedule planner
Enter your inboxes, a starting volume and a target per inbox. Get a week-by-week ramp, the emails and new leads each week, and how many leads a month you can reach at full volume. Free, no account.
Full volume in week 5: 90 emails a day
3 inboxes ramping from 5 to 30 emails a day each reach full volume in week 5: 90 emails a day, enough for about 600 new leads a month on a 3-step sequence.
Worked example with the default inputs. Change any number and press Plan.
| Week | Per inbox per day | All inboxes per day | Emails that week | New leads that week |
|---|---|---|---|---|
| Week 1 | 5 | 15 | 75 | 25 |
| Week 2 | 11 | 33 | 165 | 55 |
| Week 3 | 18 | 54 | 270 | 90 |
| Week 4 | 24 | 72 | 360 | 120 |
| Week 5 on (full) | 30 | 90 | 450 | 150 |
870 emails go out during the ramp. New leads are emails divided by sequence steps: each lead gets every step.
Where the defaults come from
- Start at 5 a day and ramp over 4 weeks: Instantly, Cold Email Benchmark Report 2026 (checked 4 Nov 2026) suggests new domains start at about 5 to 10 a day, rising over 4 to 6 weeks.
- Target 30 a day per inbox: a planning figure, not a provider limit.
- Monthly leads assume 4 sending weeks a month.
Before you send
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Questions
Instantly's 2026 benchmark report suggests starting a new domain at about 5 to 10 emails a day and ramping over 4 to 6 weeks. The planner shows the week-by-week volumes for your own start, target and number of weeks.
This planner defaults to 30 a day at full volume, a common planning figure rather than a provider limit. Change it to match your provider and results.
Google's sender guidelines set stricter requirements for senders of more than 5,000 messages a day to Gmail accounts. The planner flags when your full volume crosses that line.
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